Updating the MSDS Folder

How to go about this Annual Task

Every year, along with checking fire extinguishers and other safety controls, it is important that the status of the MSDS folder onsite is checked.

• Produce two copies of a list of all the substances that should be onsite by seeing what is within the MSDS folder
• Using the first copy of this list, conduct a walk around check on site asking:
  • Have I stopped using any of the substances? If so, make a notation of this.
  • Do I have new substances on site? If so, make note of the product name, manufacturer and contact details for later.
  • Do I still use all the substances held on site? If not, arrange for appropriate disposal and make a notation on your list.
• Upon returning to the office, use the second copy of the list to cross check that the MSDS folder actually contains all the appropriate MSDSs, that they are not more than 5 years old and meet ASCC requirements. Make appropriate notation.
• Using these two lists, develop a list of those MSDSs that either are not held on site or not compliant (such as out of date, or product has changed).
• Contact the appropriate manufacturers to source the required MSDSs (their websites are often very helpful).
• Update the folder.

Although continually changing, it is considerably more efficient to limit to periodic auditing.

Information to be included

The Australian Safety & Compensation Council has developed minimum standards for MSDSs:

• Date of preparation or review
• Manufacturer’s details
• Product identification
• Proper shipping name, UN number, class, subsidiary risk and packing group
• Chemical and physical properties
• Individual ingredients and proportion
• Relevant health hazards information, including first aid
• Information on safe handling
• A statement of whether the goods are dangerous or not

For further information see:
www.workcover.vic.gov.au or www.ascc.gov.au

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