Employers’ FMR and CMPA’s On Road Truck and Delivery Checklist.

By on April 2, 2022

DR ELIZABETH GIBSON, General Manager of the CMPA provides the following important information Employers’ Fatigue Management Responsibilities and CMPA’s On Road Truck Pickup and Delivery Checklist (reviewed by Victoria Police).

It has come to the Secretariat’s attention, due to an incident involving fatalities for a vehicle being driven within 100 km from the driver’s base that employers are responsible for:

Record keeping requirements (within 100 km)
(https://www.nhvr.gov.au/safety-accreditation-compliance/fatigue management/record-keeping-requirements)

Record keepers must keep a record of specific information for drivers of fatigue regulated heavy vehicles. A record keeper may be the:

• employer, if the driver is employed
• accredited operator, if the driver is working under
Basic Fatigue Management or Advanced Fatigue Management accreditation
• driver (as a self-employed or owner driver).

For each driver the record keeper must keep:

• the driver’s name, licence number and contact details
• the dates fatigue regulated heavy vehicles were driven
• the registration number of the vehicle(s) driven
• the total of each driver’s work and rest times for each day and each week
• copies of duplicate work diary daily sheets (if applicable)
• driver’s rosters and trip schedules (including changeovers)
• driver timesheets and pay records
• any other information as required as a condition of an
accreditation or exemption (such as driver training and
health assessments).

Drivers must provide their record keeper with their relevant work and rest hours totals and any other relevant vehicle information the record keeper may not reasonably have access to (registration numbers, dates the driver worked, etc.).

The record location is determined by the record keeper and notified to the driver. The record location is usually the driver’s base. The address of the base is where the truck starts and is stored. Address of the records could be at a different address, i.e., where the office is located. If it is an owner driver that could be their personal address. This section is filled out in the
National Driver Work Diary

All records must be:
• kept for three years after they are created
• kept at a location accessible to an authorised officer for audit or investigation purposes
• in a format that is readable and reasonably assumed it will be readable in at least three years from the date of its creation.

To be compliant with fatigue management responsibilities (NHVR) you must instruct your drivers to purchase, carry and complete a National Driver Work Diary at a cost of $25 available from any VicRoads service center. Hence, the CMPA On Road Truck Pickup and Delivery Checklist will no longer include a section on fatigue monitoring in the future.

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